Consolidated purchase list

A single list of everything an event has approved, totalled per item across every department, venue and space that asked for it.

Why it matters operationally

Buyers negotiate on volume. If catering asks for three hundred trestle tables, accreditation asks for eighty and media asks for a hundred and twenty, the event is not buying three quantities — it is buying five hundred tables, once. Without a consolidated list those three requests reach a supplier as three orders at three prices, often from three people who did not know the others existed. The list is also what makes a delivery schedule possible: you cannot sequence what arrives if you do not know the total.

How Roadmap handles it

The list is produced from approved requests, not typed. It totals per item and per unit of measure, keeps each currency on its own total rather than converting between them, and can be narrowed to everything approved since a chosen moment — so a buyer going back to a supplier sees only what is new since the last conversation. What was planned and what actually arrived stay separate columns; one is never used as a stand-in for the other.

See it in the product: The one number, and what actually arrived